Marketer Dương Thị Ánh Vy
Dương Thị Ánh Vy

HR @ Công ty TNHH Dịch vụ Nghiên cứu và Phát triển Chim Cánh Cụt

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[SINGAPORE] PSA: Tuyển vị trí Administrative Manager - Onsite Singapore

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ADMINISTRATIVE MANAGER

Headcount: 1

Gender: Male/Female

Workplace: Singapore Office

Employment Type: Full-time Onsite

Residency Requirement: Singapore Citizen (SC) or Permanent Resident (PR) ONLY

Work Hours: Monday – Friday (09:00 - 18:00 SGT, UTC+8)

Reporting to: Executive Board / CEO (Vietnam HQ)

About PSA / PlatformDTC:

PSA is an eCommerce and AI innovation company operating across Print-on-Demand, Dropshipping, Fulfillment, and Online Retail - serving over 10,000+ global customers.

We are developing in-house AI and robotics systems (ERP, OMS, CRM, Agentic AI, Indoor Autonomy, etc.) to build the next generation of self-driving commerce infrastructure, combining physical automation (drones, sensors) and intelligent software (PlatformDTC).

Website: https://psa.team | https://platformdtc.com/

Role Purpose:

The Administrative Manager is responsible for establishing, managing, and maintaining the legal, corporate compliance, financial operational infrastructure, and local administrative operations for PSA Singapore. This role acts as a critical liaison between the Vietnam Headquarters and PSA's international business ecosystem in Singapore.

Key Responsibilities:

1. Corporate Compliance & Legal Administration:

  • Work directly with legal firms, Corporate Secretarial service providers, and the Accounting and Corporate Regulatory Authority (ACRA) to complete Annual Returns, corporate registry updates, and business licensing.

  • Oversee corporate tax obligations with the Inland Revenue Authority of Singapore (IRAS), including Corporate Income Tax and GST (if applicable), in coordination with outsourced accounting partners.

  • Manage human resources paperwork, sponsorship, and renewal procedures for Employment Passes (EP) or S-Passes for international PSA staff traveling to or working in Singapore.

2. Banking & Treasury Operations:

  • Represent the entity in managing relationship accounts with tier-1 and digital corporate banks in Singapore (DBS, OCBC, UOB, Aspire), executing international treasury transactions, and fulfilling periodic KYC/compliance reviews.

  • Oversee internal operational cash flows, track, and reconcile monthly Operational Expenditures (OPEX) for the Singapore office.

3. Office Operations & Vendor Management:

  • Source, negotiate contracts with, and manage service vendors (co-working/virtual office spaces, telecommunications, IT infrastructure, corporate insurance).

  • Ensure seamless information flow, administrative documentation, and operational alignment between the Singapore office and Vietnam HQ.

Candidate Profile & Requirements:

  • Education: Bachelor’s Degree or higher in Business Administration, Law, Finance, or a related field.

  • Experience: 3–5 years of proven experience as an Administrative Manager, Office Manager, or Corporate Secretarial Specialist within Tech, Startup, or E-commerce environments in Singapore.

  • Domain Expertise: Deep understanding of Singapore Corporate Law (ACRA), IRAS tax policies, and corporate banking KYC procedures.

  • Skills: Business Fluent in English. Strong self-drive, independent problem-solving capabilities, and high attention to detail.

Key Performance Indicators (KPIs):

  • Legal & Tax Compliance Rate: 100% adherence to legal and tax regulations (Zero Penalties/Fines).

  • Banking & Compliance SLA: 100% on-time execution of banking transactions, KYC verifications, and corporate filings.

  • OPEX Optimization: 5–10% recurring cost optimization on operational expenditures.

What You Get:

  • Competitive Salary: Negotiable based on competency plus performance-based bonuses.

  • Allowances & Perks: Comprehensive support including lunch, parking, snacks, and company-provided laptops.

  • Financial Growth: 13th and 14th-month salary, with annual salary reviews based on performance.

  • Health & Insurance: Full participation in SHUI (Social, Health, and Unemployment Insurance) per regulations, along with periodic general health check-ups.

  • Company Culture: Bi-annual company trips and gifts/bonuses during holidays and festivals.

  • Direct Impact: Work closely with the Founder to build the company’s core systems from the early stages.

  • Tech Advancement: Opportunities for training and hands-on experience with modern AI models and advanced data analytics.

How to Apply:

Send your CV (+ Portfolio) to: [email protected] or [email protected]