[HCM][Agency] The Purpose Group: Looking for Receptionist cum HR Admin

The Purpose Group, is a growing independent agency in Viet Nam, with a growing client base (www.thepurposegroup.vn to see our work).

Our dynamic and creative team is looking for a Receptionist cum HR Admin who is a representative for The Purpose image whenever there're guests coming to our office, take care and monitor admin tasks and assist our leadership team.

A. Main Tasks

Hr - General Administration: (70%)

1. General administration:

• Manage monthly office payment (mobile phone, taxi, office rental, other expense…)
• Manage monthly payment of laptop fee to employee
• Update telephone list monthly
• Assist employee for travel logistics (booking flight, hotel, other guidance)
• Manage office assets & meeting room equipment
• Manage fingerprints for company staff
• Provide administration and general support to the HR Manager in ensuring compliance with Health & Safety Regulations
• Work with office suppliers (Printers, Plants, Stationery, Pantry supplies….) to provide and maintain the best quality and stocks
• Responsible for updating company official pages: website, Facebook page
• Coordinate internal events

2. Assist to BOD on:

• Assist BOD & HR in all activities such as visa, work permit, temporary resident card for expat
• Prepare logistics for BOD meeting (internal meeting and meeting with client)
• Others request from BOD

3. Representative to work with the office building

• Manage office in/out delivery process (form, sign in, ….)
• Register for new comer cards (elevator card, parking card, …)
• Monthly report as office building request
• Coordinate with building for regulation and operations

4. Handle other reports:

• Consolidate Client Service WIP meeting report
• Office expenses
• Other reports assigned from manager

Receptionist: (30%)

• Greet & welcome visitors coming to the office, inform and guide to the right meeting room if necessary
• Proceed inbound and outbound calls, note enquiries and direct to the appropriate departments or person.
• Record and distribute incoming and outgoing office postal letters/documents/packages
• Take responsibility for the tidiness and professional appearance of the reception as well as office area.
• In charge for company office email
• Be responsible for new client approach and take further actions on that

B. Success Measurements

• Good customer service orientation
• Excellent attention to details in both administrative and daily operations
• Good organization and project coordination
• Operating with discipline ensuring timely deliverables within given budget
• Taking initiative to provide creative solutions to issue

C. Education and Experience

• Have at the bachelor from University
• Have experience in personal assistant or administration execution is preferable
• Have good interpersonal skill (service mindset, problem solving, flexible) and dedication to details
• Have good communication in both English and Vietnamese

Those who are interested in this position, don't hesitate to send your CV (with your latest photo) to email: [email protected].